SaitechLabs Corporate Training Solutions

SaitechAI

GeM & TN eTender Readiness Workshop

Seller Strategy, Onboarding, Challenges & Support System

Total Duration: 1 Hour

Prepared by Dr. E. Ramanathan

For manufacturers, suppliers, dealers, franchisees and business development teams

Session Flow

1 Hour Plan

Presentation Agenda

Topic	Suggested Time
Overall objectives of GeM and TN eTenders	10 minutes
Onboarding processes in GeM	12 minutes
GeM insights from seller perspective	15 minutes
Challenges in GeM and eTenders	13 minutes
SaitechLabs support system	10 minutes

Objective 1

GeM & TN eTender

Overall Objectives of GeM

Transparency

Digital procurement with reduced manual intervention.

Efficiency

Faster ordering, bidding and vendor comparison.

MSME Access

Creates opportunities for small and medium industries.

Standardization

Product specifications, pricing and documentation discipline.

Objective 2

TN eTender

Overall Objectives of TN eTenders

Enable state-level procurement through online tendering.
Ensure competitive bidding and audit-ready documentation.
Support departments, corporations, public institutions and temple-related procurement.
Create systematic vendor participation for Tamil Nadu opportunities.

Industry Relevance

Paints & Coatings

Why This Matters to Paint & Coating Businesses

Government Buildings

Regular painting, maintenance and renovation needs.

Temple Projects

Heritage paint, protective coatings and restoration supply opportunities.

Institutions

Schools, colleges, hospitals and local bodies require reliable vendors.

Government procurement is not only sales; it is documentation, compliance and system discipline.

GeM Onboarding

Process Overview

Onboarding Process in GeM

Create seller account.
Complete Aadhaar, PAN, GST and bank verification.
Fill company profile and business details.
Select product or service category.
Upload product details, images and documents.
Maintain active catalogue and respond to enquiries.

Documents

Registration Readiness

Basic Documents Required

PAN GST Certificate Bank Account Company Details Product Catalogue Technical Specifications Test Reports MSME / Udyam, if available

Good documentation reduces rejection and improves buyer confidence.

Seller Perspective

GeM Insights

GeM — Seller Perspective

GeM is not just a registration portal; it is a continuous business channel.
Sellers must monitor bids, product approvals, price changes and buyer requirements.
Success depends on accurate specification, competitive costing and timely response.
Internal coordination between sales, accounts, stores, QC and production is essential.

Order Flow

Seller Insight

How Business May Come Through GeM

Direct Purchase

Buyer selects available listed products based on need and rules.

Bid Participation

Seller competes with technical and commercial submissions.

Reverse Auction

Price competition requires clear costing control.

Repeat Business

Good delivery and documentation improve future credibility.

Pricing

Commercial Discipline

Seller Pricing Strategy

Raw material cost, packing cost and conversion cost must be clear.
Freight, GST, loading, unloading and credit period should be considered.
Lowest price without costing discipline may create losses.
Product-wise profitability must be reviewed before bid submission.

Quality & Compliance

Seller Readiness

Quality Documentation Needed

Product Specification

Clear technical parameters and intended application.

QC Test Reports

Batch-wise records, COA and basic lab validation.

TDS / MSDS

Technical and safety documents for buyer confidence.

ISO / NABL Support

Where applicable, certification and external testing can strengthen credibility.

Challenges

GeM

Major Challenges in GeM

Category selection confusion and product listing rejection.
High price competition and poor margin understanding.
Difficulty in matching tender specifications.
Lack of regular portal monitoring.
Incomplete technical documents and weak internal coordination.

Challenges

TN eTender

Major Challenges in TN eTenders

Understanding tender conditions, eligibility and scope.
Preparation of technical and financial bid documents.
EMD, tender fee, legal declarations and compliance forms.
Strict timelines and submission discipline.
Need for coordination between management, finance and technical teams.

Internal Gaps

Operational Issues

Common Internal Weaknesses

No Dedicated Team

Portal work is handled casually or part-time.

No MIS

No tracking of bids, status, due dates and outcomes.

No Cost Sheet

Price quoted without product-wise profitability.

No Document Bank

Repeated delays in producing standard documents.

SaitechLabs Support

Without Pricing Model

Support System to be Given by SaitechLabs

GeM and TN eTender orientation for management and staff.
Registration and onboarding guidance.
Product documentation support: specification, TDS, MSDS, COA and dossier.
Tender reading, bid checklist and compliance mapping.
Costing discipline and product-wise profitability guidance.

SaitechLabs System

Digital + Technical

Digital Support Tools

Tender Tracker

Track bid number, due date, status and responsible person.

Document Bank

Store product, company, finance and certification documents.

Costing Sheet

Product-wise cost, margin and bid-price validation.

Training Records

Department-wise learning and responsibility tracking.

Department Training

Capacity Building

Department-Wise Training Support

Department	Training Focus
Sales	Portal monitoring, buyer follow-up, bid response
Accounts / Finance	EMD, payment terms, costing, margin control
QC / R&D	Specifications, test reports, product dossiers
Production / Stores	Supply readiness, packing, dispatch coordination
Management	Decision support, risk control and approval system

Roadmap

Implementation

Suggested Roadmap for Clients

Complete GeM onboarding and basic TN eTender readiness.
Create product-wise technical document bank.
Prepare standard costing and bid approval format.
Assign internal responsibility team.
Start bid tracking and monthly review system.

Key Takeaway

Conclusion

GeM and TN eTender success requires a system, not only registration.

The winning formula is:

Documentation Costing Compliance Monitoring Training

SaitechLabs can support clients through technical, commercial and digital readiness.

SaitechLabs

SaitechAI

Thank You

GeM & TN eTender Readiness Workshop

SaitechLabs Corporate Training Solutions

Technology • Training • Tender Support • Documentation

Contact: +91 9444929163